Company Secretary

Job Description

Company Secretary’s core duties include optimising workflow procedures in the office, assisting colleagues and executives in planning and distributing information, and being the point of reference for all queries, requests, or issues. Additionally, as a company secretary, you will need to:

·         Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points

·         Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments

·         Provide legal, financial, and/or strategic advice during and outside of meetings

·         Ensure policies, regulatory, or statutory changes that might affect the organisation are up to date, approved by the committee and explained to the concerned departments

·         Maintain statutory books, including registers of members, directors, and secretaries

·         Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders

·         Liaise with external regulators and advisers such as lawyers and auditors

·         Create and manage an action plan in response to audit observations and violations, if any

·         Implement processes or systems to ensure good management of the organisation

·         Develop and oversee the systems that ensure the company complies with all applicable codes within stipulated timelines, in addition to its legal and statutory requirements

·         Take an active role and provide valuable input to the management decisions related to fundraising, share issues, mergers and takeovers

·         Manage contractual agreements with suppliers and customers

·         Review of annual reports from a statutory and governance point of view

·         Preparing & Filing of necessary Documents, Returns, and Forms with ROC as required under Companies drafting of agenda for Board Meetings, notices & Explanatory Statements of General Meetings.

·       Independently maintaining and preparing all statutorily required secretarial documents, records including minutes and registers etc.

·       Responsible for compliances of Secretarial Standards prescribed by ICSI from time to time.

·       Drafting and Vetting of Contracts/Agreements/Deeds etc.

Requirements

·         Bright and Young Company Secretary with Degree of Law from a reputed college/ Institute, with a minimum of 2-3 years of relevant experience.

·         Having previous exposure to financial services is desirable

·         Strong administrative skills and an aptitude for using IT software

·         Good verbal and written communication skills

·         Meticulous attention to detail and the ability to work well under pressure

·         Interpersonal skills and the ability to work with people at all levels

Benefits

1. Flexible Work Hours
2. Independence
3. Work from home options
4. Career development opportunities
5. Higher pay than offered by other small businesses
6. Opportunities for advancement
7. Dynamic business culture
8. Profit-sharing
9. Higher pay than offered by large businesses
10. Comprehensive benefits